Sonin Create: Timesheet App

We’re excited to share our latest creation from Sonin Create.

Processing timesheets is a laborious, time-consuming task that employees often find frustrating, but is essential to the efficient running of any business. We use them, some of our clients use them and many businesses we speak to also use them – but we all face a similar challenge when processing them. Employees either end up recording their time twice, on paper as a weekly timesheet and then manually enter it into a system at the end of the week or spend more time doing it as they work, which can often be distracting and impossible if working away from their desk.

So, we got the team to create a solution in the form of a timesheet app, using the latest image recognition technology.

We’ve developed a proof of concept that allows employees to use their phone camera to scan their completed timesheets which are then digitally read and converted immediately.

From a technical point of view, the timesheet scanning app using image analysis and OCR technologies (Optical Character Recognition). Typically this has always been difficult to achieve through a camera lens because there is often distortion on the edges or faults with dimmed light, making it difficult for most OCR applications to read.

But thanks to the camera quality in the newer phone models, they can pick up much finer detail and differentiate between colours, so we’ve used colour recognition to make this app work. By completing a paper timesheet using colour coding against different projects the app can recognise blocks of time and allocate to that specific project.
With the basic functions set up, we can now look at integrating a series of push notifications for users that signal if they need to move the camera, or ask for better lighting to make sure the data is as accurate as possible.

Our innovation lab, Create, gives us the ability to test out and experiment with new technologies, and more importantly, to explore how they can integrate with existing business processes or enhance them. Keep up to date with our latest Create projects by signing up to our newsletter today.

How can the latest technology help you?

We know that despite an innovation strategy being a top priority for many businesses the majority don’t have the capacity to support creativity and innovation or have the funds to invest in it without seeing a real-life use case first. So we’re here to give you the insights you need to turn a vision into reality.

Get in touch with us to see if we can explore a new technology or functionality for your business.